Board of Directors - Roles & Responsibilities

 

President / Co-President

While the PTSA President  provides leadership and support to the Executive Board, Chairpersons, volunteers and our school community, the PTSA President also presides at all PTSA meetings, makes appointments as necessary to positions and committees, and are an ex-officio member of all committees.   The PTSA President also communicates regularly with the school principal and the administrative staff, internally communicates information important to PTSA programs, and attends or sends representatives to the Lake Washington PTSA Council meetings and state workshops.    This position requires a presence at school and a reasonable number of PTSA functions.  The amount of hours spent ranges throughout the year and with the president’s leadership style. This position can be held by just one person, or two people can share the position as co-presidents.

 

VP Fundraising

The VP of Fundraising raises the funds for the PTSA through fun school events, as well as smaller behind the scene efforts to raise money.  The VP of Fundraising manages chairs for the PTSA membership, Back to School Fundraiser, Original Works, Labels/Boxtop Program, and should have an understanding of procedures of rules of fundraising.  This position is an opportunity to be creative in finding ways to raise money. It is a big job, but very rewarding!    This position requires presence at school and the overall time commitment for this position is 4-5 hours per week in Aug/Sep/Oct and May, and only 1-2 hours a week the rest of the months. 

 

VP Events

The VP of Events oversees the planning and execution of fun, educational, and community-building family events and manages chairs for Back to School BBQ, Ice Cream Social, International Night, International Games Night, Skate King, Sock Hop/Hoe-Down, Read Across America, Back to School coffee and any others that you'd love to have! Gear up for some serious fun! If you love to plan a party, we need you here!

 

 

VP Student Enrichment

The VP of Student Enrichment guides programs that are directly related to enhancing the educational experiences of all of the students of our school and manages chairs for Reflections, Parent Education, Special Needs, Grant Writing, Assemblies, Extended classes and Art Docent. This role is typically filled by someone who has special interests in Art Education, Special Needs, or Parent Education and would like to help develop programs that directly impact our kids' learning experiences.  

 

VP Communications

If there a writer, graphic artist, blogger, journalist, or marketer somewhere inside you, then VP of Communications, arguably the best position on the board, just might be for you. The VP of Communications is an incredibly fun and creative position that oversees the chairs who produce the Back to School packets, eNews, the PTSA web site, and the annual student directory.

Secretary

The Secretary provides the vital record keeping functions for the PTSA.    They attend and record minutes for both Boards meetings and General PTSA meetings, submit minutes for approval, handle correspondence regarding any PTSA meetings and keeps attendance records.    They also maintain the legal documents and the permanent record files.    This position is perfect for someone who is very organized, enjoys writing, and has the ability to summarize well.   The amount of hours spent per is 5 – 7 hours per month (including Board meetings and General PTSA meetings). 

 

VP School Services


The VP of school services oversees the services that directly benefit our school community and manages Chairs for Emergency Preparation, Hearing and Vision, Morning Valets, Staff Appreciation, Student class Photos, Yearbook, Holiday Helping Hands and Kindergarten Registration. This position is a wonderful opportunity to offer something back to our school!

 

Treasurer


The treasurer deposits and disburses dues & funds, prepares a monthly Treasurer's report, prepares mid-year and end-of year summaries and is responsible for all required government paperwork. The treasurer is also responsible for keeping all financial records and for presenting them to a yearly audit committee. Do you have an eye for detail and a head for numbers?

 

VP Outreach

At Audubon, our VP Outreach is a very important position.  The most important goal for Outreach VP is making our community feel welcome and encouraged.  There are opportunities to have chairs under VP (for example, someone heading up Summer Meet and Plays, data entry for volunteer response forms) Functions for VP include: 

Planning, coordinating and overseeing summer meet and play dates (entails recruiting families to host the meet and greets, making a flyer to put on website, go out in kid mail, attachment for kindy reg information through Kathy Weiss)

  • Contacting Kathy Weiss with information for incoming kindergarten families in spring
  • “I’m here to help” teams for “Meet and Greet”  the day before school starts back to school BBQ, International Night, Curriculum night etc (helping people find classrooms, answering questions) 
  • Name on website and emails as contact person for incoming family questions (you might get 5-10 emails per year)
  • Collect volunteer response forms after first 2 weeks of school and enter data under each volunteer opportunity (event or program) on excel spread sheet then send spread sheet to each chair/VP.